Job Description

Legal Billing Specialist

Proxy Legal Staffing & Search Group has partnered with a growing law firm to identify an experienced Legal Billing Specialist to support its Accounting and Finance operations.

Responsibilities:

• Review executed engagement letters to accurately establish clients and matters in the firm's financial system, including billing arrangements, discounts, and payor details
• Audit new and existing matters to ensure proper phase, task, activity coding, and e-billing flags are applied at inception
• Partner with attorneys and administrative staff to gather and enter insurance carrier and billing compliance information
• Communicate client-specific billing requirements to billing and finance teams
• Collaborate with pricing professionals to ensure accurate rate application and revaluation of unbilled time when exceptions apply
• Collect, maintain, and interpret Outside Counsel Guidelines and ensure proper implementation
• Assist with matter setup, updates, and maintenance, including reopening and closing matters as needed
• Support global updates to billing templates and matter settings
• Identify trends related to onboarding and billing compliance to support process improvement and training initiatives

Qualifications:

• Bachelor's degree or equivalent relevant experience
• 5+ years of experience in law firm billing or billing compliance
• Experience with legal billing platforms such as 3E, e-billing systems, and intake tools
• Familiarity with engagement letters, proformas, and client billing requirements
• Strong attention to detail, analytical, and communication skills
• Ability to work collaboratively across departments

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