Job Description

Job Description

Job Description

Job description:

Construction Office Manager

Location: Ocala, FL
Company: Express Employment Professionals
Job Type: Full-Time, Permanent (Direct Hire)
Salary: $65,000 – $75,000 per year

Schedule: M-F 8am - 5pm
Benefits:

• Health Insurance (50% company-paid)
• Paid Time Off (PTO)
• Vacation and Paid Holidays

About the Role

We are seeking a highly capable and motivated  Construction Office Manager to join a well-established construction company in Ocala, FL. This is a direct hire opportunity for someone looking to take ownership of the accounting and administrative functions of a small but busy office. The ideal candidate will be stepping into a well-organized system and helping carry it forward as a long-standing employee transitions into retirement.

Key Responsibilities

Human Resources & Administrative Support

• Manage HR tasks for approximately 7 employees
• Process new hire paperwork and onboarding
• Run payroll using Paychex
• Lead workers’ compensation audits
• Coordinate health insurance and vehicle insurance renewals

Accounting & Financial Management

• Handle accounts payable, including job cost coding and check writing
• Manage accounts receivable, including contract creation, budgeting, and billing
• Integrate job costing and coding throughout the accounting process
• Perform bank reconciliations and work with AIA billing documents
• Prepare adjusting entries and year-end financial statements
• Maintain general ledger and oversee financial reporting
• Use Sage 300 Construction and Real Estate software (or similar) for accounting tasks
• Experience with lien law and lien processing is a plus
• Work with CPA firm on year end taxes and account management

Office Management & Client Relations

• Maintain organized office systems and support daily operations
• Communicate professionally with clients, vendors, and subcontractors
• Be flexible and willing to assist wherever needed in a small business environment
• Demonstrate initiative and problem-solving skills as a self-starter

Qualifications

Required:

• Strong experience in construction billing and accounting
• Proficiency in Sage 300 or similar construction accounting software
• Solid understanding of general ledger accounting and financial statement preparation
• Excellent communication and organizational skills
• Professional demeanor and ability to work independently

Preferred:

• Experience with lien law and lien documentation
• Familiarity with Sage 300 or similar construction accounting system
• Prior experience in a small business or construction office setting

Work Environment

• On-site role in a very nice construction office
• Opportunity to take ownership of a well-run accounting and office management system

How to Apply

Please submit your  resume via Indeed to be considered. We’re looking for a long-term team member who’s ready to grow with us and take on a key leadership role in our office operations.

(Bryce Ballard with Express Employment is the primary point of contact for this position)

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Experience:

• Construction Accounting: 5 years (Preferred)
• Office Management: 5 years (Preferred)

Ability to Commute:

• Ocala, FL 34471 (Required)

Work Location: In person

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